Organizational Background

Caritas Marsabit is the development arm of the Catholic Diocese of Marsabit responsible for coordination and the implementation of development activities in the Diocese which envisions “A people holistically empowered in line with Gospel Values. It endeavors to empower the people to know God and live in dignity and harmony.”

To achieve this vision, Caritas Marsabit has been implementing a number of development programmes in the entire diocese in the following thematic areas:-Health, Water, Justice & Peace, Disaster Risk Reduction (DRR), &Sustainable Livelihood (SL)

Main Purpose of the Job             

To plan, organize and implement finance and also administer accounting operations to meet legal requirement, responsible for the day-to-day management of project financial transactions and procedures by ensuring financial and legal integrity of Caritas Marsabit and its guidelines. 

Key Tasks           

Recording accounting transactions including coding of payment vouchers before making payment, and ensuring an efficient, proper and transparent financial filing system of all documents relating to finance are maintained (e.g. monthly payment of bills, contracts, rent and local salaries.)

Preparing and examination of accounting records, financial statements, and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards as per donor requirements.

Participate in proposal development teams supporting the budget development with focus on appropriate costing models, alignment with proposed activities and staffing plans as well as maximizing cost effectiveness.

Working closely with the program staffs to ensure that all transactions are posted in the Caritas Marsabit accounting system and timely reports are generated.

Assisting in developing, monitoring and analyzing budgets, including preparation of periodic budget monitoring reports that compare budgeted costs to actual costs.

Plan  for  cash  flow  requirements  for  Caritas Marsabit’s  programs  and  submit  updated  cash  forecast  to  the Finance Manager on a timely basis.

Processing and making payments as provided in the approved budget.

Ensuring  timely  recovery  of  all  advances  including  travel  and  mid-month  advances  and  provide monthly update of any outstanding advances to the Finance Manager.

Assist finance manager in the preparation of financial reports, projections, accruals, and pipeline analysis.

Preparation of Monthly bank reconciliations statements

Assisting with facilitation of internal and external audit procedures as required and ensure timely closure of finance audits recommendation related to donor compliance; participate in preparation, implementation and monitoring of related activities.

Maintaining proper procurement procedures and ensure they are adhered to at all times, including maintaining of vendor contracts, lease agreements, and any other service contracts as may be required.

Assisting  in  the  identification  of  best  practices  within  and  outside  of  Caritas Marsabit  and  help  in  the documentation and implementation of such practices.

Supervision of assistant accountant, in-house training of staff & beneficiaries on financial issues.       

Academic and Professional Qualifications          

A holder of a Bachelor of commerce degree Accounting, Economics and at least CPA II with a minimum of 3 years practical work experience in a reputable institution preferably in the NGO sector.

Relevant working experience / skills and competencies

Proficient with QuickBooks accounting system and MS Excel, wordprocessing programs and  spreedsheets 

Unquestionable integrity with an ability to manage confidential data 

Good communication and analytical skills

Expert knowledge of financial and accounting procedures 

Proven experience in design, implementing and monitoring financial and administrative control systems

Proven experience in producing budgets and financial reports for use by management and donors

Ability to work independently with minimum supervision and be self-motivated

Ability to work well with others.

Excellent  analytical ,numerical and documentation skills

How to apply           

Send a 1-page letter of expression of interest and updated CV by the Closing date 21st July 2017 to the below address.

 Hard copies of the application should be dropped at Caritas Marsabit HR Office or at Radio Jangwani offices.

 The Director,

 Caritas Marsabit

 P.O Box 62 – 60500

  Marsabit
Or via email on: gwacera@caritas-dom.org and cc to isackoj@caritas-dom.org

NOTE: Only short listed candidates will be contacted.